Constitution and Formation

OUR GOVERNANCE

What we are based on

Learn more about our formation

Mariners Royal Club (MRC) was established with the mission to unite maritime professionals across Bangladesh under a common platform.
Our constitution serves as the foundational framework guiding our operations, values and objectives. It outlines the rules, regulations and governance structures that ensure the effective management of the council and the active participation of all members.

Membership Benifits

The formation of MRC is rooted in principles of transparency, integrity and the shared vision of elevating the maritime industry in Bangladesh. This page details the organizational structure, guiding policies and key principles that define the MRC and its governance.

Board Meeting Policies

1. Meeting Schedule and Frequency

▪Regular board meetings shall be held quarterly, with special meetings scheduled as needed.

▪The schedule for the year’s meetings will be established at the beginning of each calendar year.

2. Notice of Meetings

▪All board members shall receive written notice of meetings at least 7 days in advance, including the agenda and relevant documents.

▪Emergency meetings may be called with a minimum of 24 hours’ notice.

3. Quorum Requirements

▪A quorum for the meeting shall be a simple majority (50% + 1) of the board members.

▪If a quorum is not present, the meeting may be adjourned and rescheduled.

4. Agenda and Documentation

▪The agenda must be prepared by the secretary and approved by the chairman before being circulated.

▪Board members may request agenda items at least 5 days prior to the meeting.

5. Decision-Making and Voting

▪Decisions are made based on a majority vote among present members. Each board member has one vote; in case of a tie, the chairman has the deciding vote.

▪Voting can be conducted in person, by proxy, or electronically if agreed upon.

6. Confidentiality

▪All discussions, documents and decisions within board meetings are strictly confidential.

▪Board members must adhere to confidentiality agreements and avoid sharing sensitive information outside the board.

7. Attendance and Participation

▪Board members are expected to attend all meetings unless a valid reason is provided in advance.

▪Consistent absence without valid reason may result in disciplinary action.

8. Record Keeping

▪Minutes of each meeting must be accurately recorded and distributed within 7 days of the meeting.

▪Minutes should include key discussions, decisions made and action points.

9. Conflict of Interest

▪Board members must disclose any conflict of interest related to agenda items and recuse themselves from related discussions or voting.

10. Code of Conduct

▪All board members must conduct themselves professionally, respecting the views and contributions of others.

▪Disruptive behavior or violation of the meeting decorum will not be tolerated

Roles and Responsibilities of Executive Members

President:

The President must be a resident of Bangladesh.
Anyone aspiring to become President, along with their children, cannot move or migrate abroad.
The President must disclose all permanent, non-permanent and movable assets.
The candidate must have no political affiliations or current involvement in political activities.
A candidate with a history of violence, religious intolerance, or anti-national activities is ineligible for the presidency.
The President must actively support and promote the Mariners’ mission and objectives.
The President cannot use the position for personal promotion or self-benefit.
The candidate must have a marine background.
The President is prohibited from leveraging their professional qualifications for personal gain.
The President must demonstrate dedication and commitment to the community through actions, not just words.
The President must possess relevant experience and qualifications, while ensuring fairness, equal opportunity and consistent standards for all members.

Vice Presidents:

Support the President in fulfilling their duties and step in during the President’s absence.
Lead specific committees or initiatives as assigned by the President.
Assist in the coordination of events, programs and activities organized by BMC.
Provide guidance and oversight in areas such as membership growth, policy development and community outreach.
Collaborate with other executive members to implement BMC’s goals and objectives.

General Secretary:

Manage the day-to-day operations and administration of BMC.
Organize and coordinate board meetings, including agenda preparation and minutes recording.
Maintain official records, documents and correspondence of the council.
Communicate important updates and decisions to all members.
Oversee membership management, including registrations, renewals and member communications.
Ensure compliance with BMC’s policies, procedures and regulations.

Assistant General Secretary:

Assist the General Secretary in managing administrative tasks and responsibilities.
Take over the duties of the General Secretary in their absence.
Help in organizing events, meetings and activities.
Maintain accurate records and ensure that all necessary documents are up to date.
Provide support in managing member relations and communications.
Assist in preparing reports, presentations and other materials for council meetings.

Joint Secretary:

Assist the General Secretary in performing administrative duties.
Take charge in the absence of the General Secretary.
Coordinate communication between different departments within the council.
Help organize meetings and events, ensuring smooth execution.
Oversee special projects or tasks as assigned by the General Secretary or President.

Treasurer:

Manage the financial operations of the council, including budgeting, accounting and financial reporting.
Maintain accurate records of all transactions and ensure transparency in financial matters.
Prepare financial statements and present them during council meetings.
Oversee the collection of membership fees and other contributions.
Ensure proper allocation and utilization of funds according to council objectives.

Organizing Secretary:

Plan, coordinate and oversee events, meetings and programs organized by the council.
Manage logistics for events, including venue selection, scheduling and resource allocation.
Work with other secretaries and members to ensure successful execution of all council activities.
Develop and maintain relationships with vendors and service providers for event-related needs.

P.R & Welfare Secretary:

Handle public relations activities to promote the council and its initiatives.
Maintain positive relationships with stakeholders, including members, media and the maritime community.
Coordinate welfare programs and initiatives that support council members in times of need.
Develop strategies to enhance the council’s public image and outreach efforts.

Cultural Secretary:

Plan and organize cultural events and programs for council members and their families.
Promote the preservation and celebration of maritime heritage and culture.
Engage members in recreational activities, competitions and entertainment events.
Coordinate with external cultural organizations for collaborative initiatives.
Foster a sense of unity and belonging through social and cultural engagement.

Office Secretary:

Oversee the daily operations and management of the council’s office.
Ensure that all necessary office supplies, equipment and resources are available and well-maintained.
Assist in the preparation and distribution of official documents, notices and meeting agendas.
Keep records and archives of important documents, minutes and communications.
Provide administrative support to executive members and handle routine correspondence.

Executive Members:

Actively participate in council meetings, discussions and decision-making processes.
Provide input and support for council initiatives, programs and events.
Represent the interests of the members and communicate their feedback to the executive committee.
Assist in implementing council policies and strategies.
Take on specific tasks or roles as assigned by the President or other executive officers.

Aims & Objects of MRC

To promote, develop and safeguard the interests of all Mariners involved with the BMC.
To promote co-operation, collaboration and mutual understanding among the members of the association engaged in BMC.
To advocate for the rights, welfare and fair treatment of the Mariners.
Foster a culture of integrity, ethical behavior and accountability in maritime activities.
Influence industry standards through collaboration with stakeholders and regulatory bodies.
Increase visibility and recognition of Bangladeshi Mariners nationally and internationally.
To develop safety culture especially behavior based safety among sea farers community including the international and territorial waters relating to their professional work and social responsibilities.
To engage in discussions with Bangladeshi international seafarers and their families, ensuring they do not voluntarily or unlawfully leave their jobs to exile abroad.
To eliminate the discriminatory behaviors among all seafarers among the world either on their religion, origin, color or gender.
To establish and preserve the rights of seafarers with equity.
Build a strong, collaborative maritime community in Bangladesh.
Foster global collaboration and facilitate the exchange of career-oriented knowledge with international maritime sectors.
To ensure fair wages and satisfactory working conditions for the cadets, officers and crews directly or indirectly involved with the BMC to ensure their social security and economic wellbeing and to create in them an awareness of their social responsibility.
To protect all kinds of rights including visa issue, other accommodations, negotiate, correspond, bargain, contract, co-operate, collaborate and do all other necessary deals with individual, firms companies, autonomous bodies, quasi-government bodies or any other institution, organization or body established either within Bangladesh or outside
To promote and encourage mariners to remit funds to the country through legal channels.
To make representation and to send communications to render assistance, information, advice and act in co-operation with the Government or other local authorities, or statutory body or authority or BMC and Industry or any association or any commercial or public body, for promotion of any matter relating or affecting directly or indirectly BMC in particular and trade, commerce and industry of Bangladesh in general.
To arbitrate in a dispute or differences arising between or among the members of this Association, between Manning agents and members, when requested to do so in all matters which may be referred to this Association by members involved in such disputes or differences between or among themselves.
To collect funds for the Association, donation and by any other lawful means and to accept any requests, gifts, donation and endowments, either conditionally or unconditionally from the members of the Association or any other person or persons.
To borrow any interest-free money and establish funds or endowments for the attainment and furtherance of the objects of the Association.
To lend, invest, advance, subscribe, donate, grant or distribute by any other lawful means the money of the Association to a member of the Association either conditionally or unconditionally for the development of members access funding opportunities, including interest-free loans, grants and financial services.
Members from equivalent batches can recommend or refer elder or junior brothers for BMC membership, fostering a stronger sense of community and continuity within the organization.
To deposit any money or securities in the name of the Association with any bank and to withdraw the same from time to time.
To invest the money of the Association in promissory sectors, community welfare and interest-free loan granted by the Government of Bangladesh.
To grant affiliation to the societies or associations or trade group in Bangladesh having similar or allied aims and objects of this Association.
To eliminate unhealthy competition and rivalry between the members of the Association.
To secure representation on Government committees, public bodies or any other Quasi-Government Bodies those lines of reference are of interest to the members of the Association.
To reduce carbon emissions and support oxygen generation on both global and national scales, we will actively promote and implement effective, legal methods for upcycling all types of waste. Our efforts aim to contribute to cleaner cities, seas and environments, thereby advancing sustainability and environmental health
BMC will assist cadets in securing fair job-related opportunities by facilitating discussions with relevant organizations and maintaining priority in job placement. If necessary, BMC will also engage with the government to seek additional support for cadet employment. Additionally, upon their return to the country, BMC will organize job circulars and actively source various career opportunities for cadets.